In this guide
  1. The papers that usually travel
  2. Inside the accuracy certificate
  3. Keeping names steady across a family file
  4. Cost and timing

The papers that usually travel

Cuba works in Spanish, and the files that go there from this city are mostly personal ones: birth entries, marriage records, a death certificate, sometimes a police check. They rarely travel alone. A single application often carries three or four of them at once.

That shapes how the job is best handled. You order a certified translation into Spanish in Liverpool for the whole set rather than one sheet at a time, so the wording, the spelling and the layout stay consistent from the first page to the last.

Inside the accuracy certificate

The Spanish text on its own proves nothing. What gives it standing is a short signed page attached to it. On that page the translator is named, their standing is stated, and they confirm in writing that the Spanish says what the English said.

There is no court, no oath and no register behind it. A qualified certified translator signs, dates it, and that is the whole mechanism. It is worth knowing, because people arrive expecting a courtroom step that this corridor has never had.

Keeping names steady across a family file

Here is the trap. A grandmother appears as Maria on one record and María on another, and a father's second surname is present on one sheet and absent from the next. A translator copies the source faithfully, so both versions land in the Spanish exactly as they stand.

Say so when you send the scans. The set can then be handled as one file, with the source spellings carried through in a way a reader can follow. Sorting that out at the start costs nothing; sorting it out after a rejection costs the whole run again.

Cost and timing

The rate is about £25 a page of the source paper, counted on pages rather than on words. Standard work takes 2–3 business days from the moment a readable scan arrives, and the express lane closes in 24 hours where a date cannot be moved.

None of it needs your paper to move. A Liverpool birth, marriage or death entry can be re-issued as a certified copy by Liverpool Register Office in St George's Hall, St George's Place, Liverpool L1 1JJ. Ordering a spare is quick; replacing a record that vanished in the post is not.