Passport Copy Apostille in Newcastle upon Tyne

Passport Copy apostille in Newcastle upon Tyne: certified copies prepared for international use with the FCDO's Legalisation Office apostille.

Passport Copy Apostille

Hague Member

Document type Passport Copy

Competent authority The Legalisation Office (Foreign, Commonwealth & Development Office)

Standard turnaround Up to 25 working days, plus postage

Express turnaround Next working day (registered businesses only)

Information validated 18 August 2026

Complete Guide

Apostille for a Passport Copy from Newcastle upon Tyne

How to get an apostille for a photocopy of your passport when it will be used abroad, including where to get it certified and where to send it.

In this guide

Apostilling a Passport Copy from Newcastle upon Tyne
Issuing body & pre-requisites for a Passport Copy
Cost & turnaround
Common uses abroad
Translation & acceptance notes

Apostilling a Passport Copy from Newcastle upon Tyne

Getting an apostille for a passport copy through a central government office allows you to use this personal identification record abroad. The Foreign, Commonwealth & Development Office Legalisation Office handles all apostille requests across the United Kingdom through their Milton Keynes location. When you apply from Newcastle upon Tyne, you can start the process to get an apostille a Passport Copy in Newcastle upon Tyne by preparing a clear, legible photocopy of the photo page containing your personal details.

Issuing body & pre-requisites for a Passport Copy

Before you can proceed with the legalisation of a Passport Copy in Newcastle upon Tyne, the passport photocopy needs proper certification. A solicitor, notary public, or commissioner for oaths can verify the copy by stamping and signing it. This certified copy serves as proof that the document matches the original version in your possession. Once notarised, the photocopy becomes eligible for the apostille process through the UK legal system.

Cost & turnaround

Understanding the apostille cost for a Passport Copy in Newcastle upon Tyne helps avoid unexpected expenses. The government body charges a set fee per document when you submit through standard post. For an extra charge, registered businesses can opt for a faster next-day service. Processing times vary based on the method chosen and the current volume of requests the authority is managing through their postal system.

Common uses abroad

People usually need an apostille on a passport copy for international matters like opening foreign bank accounts, visa applications, or registering property in other countries. Because the UK belongs to the Hague Convention, the apostille a Passport Copy in United Kingdom is recognised in all other member nations without further legalisation. This simplified process makes it easier to conduct official business abroad without needing consular certifications from different embassies.

Translation & acceptance notes

If your destination country requires an English-language passport copy in another language, you must complete the how to apostille a Passport Copy process before any translation work begins. The apostille should be attached to the original certified copy of the passport, not the translated version. Many countries then require the entire package to be notarised again after translation. Some authorities may request a sworn translator registered with the appropriate professional body to handle the conversion into the local language.

Frequently Asked Questions

Passport Copy apostille FAQ

How long does it take to get a Passport Copy apostille in Newcastle upon Tyne?

The FCDO Legalisation Office processes standard postal requests in several weeks. The clock starts when your envelope arrives at their Milton Keynes facility (PO Box 6255, Milton Keynes MK10 1XX). For faster handling, registered UK companies can choose the next-day service instead—but this route is not available to private individuals. The office works entirely by post: you cannot request urgent service in person. Note that any errors in the copy itself will delay the whole process, so have it checked before sending. Always start with enough lead time before your deadline.

Can I use a photocopy of my passport, or do I need a certified copy?

A simple photocopy will not be accepted—you need a certified copy from a qualified professional. In Newcastle upon Tyne, a solicitor or notary public can certify that your copy matches the original passport. They will stamp each page, write "Certified True Copy" alongside their signature, and provide their contact details. This signature is what the apostille then verifies. Keep in mind some countries require the certification itself to be recent, so check whether the receiving authority imposes a time limit from certification to use.

Do I need to submit my original passport to get the apostille?

No, and you should never send your actual passport through the post. The process works on the certified copy only—your certified pages are the papers that need the stamp. The original passport must stay in your hands at all times. If you are asked to present the original in person later, that is a separate step for the foreign authority. Always keep your passport secure and use tracked post when sending any documents to the Legalisation Office in Milton Keynes to avoid loss.

What happens if my passport copy is rejected by the FCDO Legalisation Office?

The office will return your papers with a note explaining the issue. Common problems include the certifier's stamp not showing their current practicing status, or missing contact details. You might need to get a fresh certified copy from a different professional if their credentials were the problem. No part of the official fee is refundable if your submission fails. To minimise the risk, double-check that the certifier's information is complete and legible before sending anything. On its own this does not create a permanent record or black mark—you can try again once the problem is fixed.

How It Works

Four steps to your passport copy apostille

No office visits. We handle your Newcastle upon Tyne passport copy remotely with real-time tracking.

Prepare your document

Obtain the original document (or a certified copy) you need to use abroad, and check whether it must be notarised first.

Confirm the requirements

Verify the document is eligible for an apostille.

Submit to The Legalisation Office

The apostille is issued by The Legalisation Office, the competent authority. The government fee is £45 / document (standard postal); £40 / document next-day (registered businesses).

Receive your apostille

The authority attaches the apostille certificate, making the document valid abroad with no further embassy legalisation.

Where to go

Where Newcastle upon Tyne documents are certified and apostilled

These are two different offices doing two different jobs. The local register office issues the certified copy of a Newcastle upon Tyne birth, marriage or death record — check its current appointment rules before going. The apostille itself comes from the FCDO Legalisation Office, the UK's single competent authority, which accepts documents by post rather than in person.

Newcastle Register Office

Certified copies of civil records (birth, marriage, death)

Civic Centre, Barras Bridge, Newcastle upon Tyne NE1 8QH

Directions →

FCDO Legalisation Office

Issues the apostille — UK-wide, by post

PO Box 6255, Milton Keynes MK10 1XX

Directions →

Document Types